Stop Losing Members.
Start Stabilizing Your Cashflow.
Stop the revenue leak you can’t see. Our system predicts churn, automates win-backs, reduces no-shows, and offloads routine front-desk tasks. Optionally add AI chat and voice agents only when you need overflow or after-hours coverage.
Integrated with the tools you already use
Stop Leaking Revenue. Stabilise Your Cashflow.
Our AI-powered system plugs the two biggest holes in your gym's revenue: lost ex-members and silent cancellations.
Plug Your Revenue Leak
We find and reactivate your lost ex-members. Our AI-powered system contacts them with the right offer at the right time to win them back.
- AI-powered win-back flows
- Backfill member list & segmentation
- Reactivate → collect payment → book
Stop Silent Cancellations
We predict which members are at high risk of leaving *before* they cancel. Our system automatically engages them to solve issues or offer a freeze.
- AI-powered predictive risk detection
- Automated cancel-save & freeze offers
- Member 'Risk Score' dashboard
More Referrals, Less Work
Simple share links, sprint campaigns, and NPS loops that turn fans into a steady lead source.
- Member share links + QR assets
- NPS prompts & rewards
- Referral attribution in your dashboard
Your AI-Powered Engagement Layer
Our system works in the background, analyzing member activity, attendance, and communication to build a "risk score" for every member. You see exactly who is at risk on a simple dashboard.
- Predict which members will leave before they cancel
- Get a daily "at-risk" member list
- Automate interventions to save the relationship
Member Risk Dashboard
Updated real-time
No visit in 14 days
Failed payment
Active 5x/week
Optional Add-ons: Lead Capture Agents
Fully managed AI Chat and Voice Agents for 24/7 lead capture.
AI Chat Agent
Instantly answers website inquiries and converts visitors into members.
Hi, I'm interested in a trial yoga class. When are you free?
Hello! We'd love to have you. We have openings tomorrow at 6 PM or Thursday at 7 PM. Which time works for you?
Tomorrow at 6 PM would be great.
Perfect! I've booked you in. Can I get your name and email to send a confirmation?
AI Voice Agent
Answers 100% of calls, handles questions, and routes callers.
- Books and reschedules appointments
- Answers FAQs (hours, pricing)
- Collects intent and routes calls
A System Tailored For You
Your business is unique. Our system adapts to your specific needs.
For CrossFit Boxes
Focus on community. We automate 'at-risk' check-ins for members who miss WODs and re-engage ex-members who 'fell off' with challenges they love.
For Boutique Studios
Protect your high-value memberships. We provide a premium, white-glove AI engagement layer to save members before they even consider leaving.
For Budget Gyms
Handle high volume with ease. Our system manages thousands of members, identifying churn risks and automating payment reminders to keep cashflow stable.
Your 14-Day Launch Plan
We integrate, automate, and optimise your cashflow system. Expect a 14-day setup and measurable results within 30-45 days.
Integrate
We conduct a full audit and connect directly to your CRM, member list, and payment system. (Days 1-3)
Automate
We build and launch your custom AI-powered playbooks for reactivation and churn prevention. (Days 4-10)
Optimise
We go live, monitor results, and refine the system for maximum cashflow impact. You see results. (Day 14+)
Results, not promises.
Our clients see an immediate impact on efficiency, retention, and revenue.
75+
Members Reactivated (Avg. 90 Days)
31%
Fewer Silent Cancellations Per Month (Avg.)
10h/week
Saved in Front-Desk Admin Time
John D.
Gym Owner
"I'll be honest - I was drowning in missed calls and double bookings. Working with Velari changed everything. My team can finally focus on what matters - helping our members - instead of being glued to the phone all day."
Sarah K.
Studio Owner
"We had over 200 inactive members just sitting in our database. Velari's system helped us reduce our monthly churn from 8% to 4.5% within 90 days and reactivated over 80 members we thought were gone forever. It's a direct impact on our bottom line."
Calculate Your Gym's Potential ROI
Enter your numbers to see how much Velari Capital can add to your bottom line.
Save Money by Reducing Churn
Frequently Asked Questions
How long does implementation take?
Our standard setup is 14 days. This includes the audit, integration, and playbook launch. You can expect to see measurable results within 30-45 days.
Can you integrate with my CRM and booking system?
Yes. We support native integrations with most popular CRMs and booking systems (GoHighLevel, Mindbody, etc.). For custom systems, we offer bespoke integration solutions.
Will the AI sound like my brand?
Absolutely. Part of our "Integrate" phase involves creating a custom persona and voice for all AI communication that perfectly aligns with your brand's tone.
What happens if the AI doesn't know an answer?
If the AI encounters a question it can't handle (for either retention or lead capture), it's designed to seamlessly escalate the conversation to a human operator. It will collect contact information and ensure no lead is ever lost.
You didn't open this gym to chase cancellations.
You opened it to build your community. We help you protect that community and the cashflow that supports it.
Ready to Stabilise Your Cashflow?
Get a free 30-minute cashflow audit and discover exactly how much revenue you can reclaim.
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